2016 W-2 Forms Now Available Online; Form 1095-C Coming Soon

Electronic W-2 forms for 2016 are now available to view and print online through Employee Self Service.

Also, employers are required to furnish employees Form 1095-C Employer-Provided Health Insurance Offer and Coverage document. The 1095-C form is part of the Affordable Care Act (ACA) that requires employers to provide full-time employees (averaging 30 hours or more per week) documentation of whether health insurance coverage was provided for the calendar year. The deadline for distribution of Form 1095-C is March 2, 2017. You do not need to wait until you receive Form 1095-C to file your taxes.

Employees are required to provide consent in order to view or print a W-2 form or 1095-C form online (current year or a prior year). If you already gave your consent to receive your W-2 or 1095-C online, you do not need to give consent again. Once consent is given, it carries forward each year and does not need to be repeated.

To provide consent to receive/view any W-2 or 1095-C electronically:

  • Log on to My Southeast on the University portal
  •  Select the Employee SS tab
  • Under Tax Forms, select the Electronic W-2 Consent option
  • Check the Consent to Receive W-2 Electronically box and/or
  • Check the Consent to Receive 1095-C Electronically box
  • Click on the Submit button

The process to view and print the electronic W-2 or 1095-C is as follows:

  • Log on to Banner Web for Employee Self-Service
  • Select the Employee SS tab
  • Select Tax Forms
  • Select W-2 Year End Earnings Statement and/or
  • Select 1095 Employer-Provided Health Insurance Offer and Coverage Statement
  • Select the appropriate year you would like to view
  • Click on the Display button.

To print a copy of the form to be submitted to the government, click on the Printable W-2 or Printable 1095-C button on the bottom left side of the form. This will display a copy of your official tax form that you may attach to your returns. Print this form using your usual print process.

An employee who consents to receiving the Form W-2 or Form 1095-C online will not receive a paper copy. Printed paper W-2s will be distributed to the employee address on record no later than Jan. 31. Printed paper 1095-Cs will be distributed by March 2.

For additional information, contact the Human Resources office at (573) 651-2206.