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Tuesday, March 09, 2021

/ EMPLOYEE

Human Resources Reminder: Mid-Year Performance Evaluations and Conversations Coming Soon

As we near the mid-point of calendar year 2020, it is time for supervisors to complete mid-year staff performance evaluations. Human Resources will continue to use the online evaluation form, available via myworkflows.semo.edu, under the Human Resources tab.

The last few months have been an unprecedented time for all of us. COVID-19 has changed many of the ways we conduct business, and many staff have had to adapt to performing job responsibilities in different ways. It is important that supervisors and employees are mindful of this when evaluating mid-year job performance. As many departments are in the process of transitioning to on-campus work, additional time will be available to complete mid-year performance reviews. The online mid-year process will be open from June 15, 2020, through July 31, 2020.

Supervisors will complete the online evaluation form and meet with each staff member. We realize that COVID-19 may impact the way these meetings are conducted. It is possible supervisors may conduct the meeting remotely, or supervisors may meet with their staff via phone call. While this is not as personal as our normal face to face meetings, it is important to keep the health and safety of employees a priority. After the meeting, the supervisor will send the online evaluation to the employee via the workflow system. The employee will receive an email, with a link to access the form. Employees will once again review the form and are encouraged to add comments. Employees must electronically sign the form, by selecting the signature icon located on the bottom right corner. Once complete, the employee will select the return to supervisor button to route back to the supervisor. The supervisor will electronically sign the form, and the final copy will be submitted. The final copy will be sent to both the employee and supervisor via email. A copy will also be routed to Human Resources for the employee's personnel file.

Tutorials for supervisors and employees are available at https://semo.edu/hr/mid-year-evaluations. In addition, step by step instructions are also available.

If you have an employee on an approved leave, please go ahead and complete the evaluation and send an email to humanresources@semo.edu noting anyone that is currently on leave. When the employee returns, please meet with them as soon as possible to review the evaluation.

In the event an employee has changed positions in the last six months, the previous manager and new manager should work together to complete the mid-year evaluation. Ultimately, the new manager is accountable for ensuring an evaluation is completed and the results are reviewed with the employee.

New staff employees hired on or after April 1, 2020, will not need a mid-year performance evaluation.

If you have any questions, please feel free to reach out to Human Resources at any time by phone at 651-2206 or by email at humanresources@semo.edu.
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