IT Offers Tips for Zoom Cloud Recordings

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When teaching in a classroom and using Zoom to record and engage with remote students, there may not be time to upload the recording and share it with students before the next class begins. However, recording a lecture to the cloud means it is automatically available on Zoom accounts to share with students via Moodle or Canvas. When starting a Zoom meeting, just select the “Record to the Cloud” option.

Then, login to semo.zoom.us/ and select “Recordings” on the left menu to see a list of cloud recordings. There is a “Share” option on the left to get a link to the recording for students. To ensure students have access to the video, check the radio button labeled “Publicly” (as opposed to “Only authenticated users can view”). While this means that theoretically “the public” can access the video, they would need the link and the passcode to gain access.

NOTE: By default, all recordings have a passcode assigned. Users can change and share that passcode or turn off the passcode setting.

Storing recordings to the cloud is easy and convenient, but it isn’t free. Additional storage has been purchased, but it is still limited. Help manage Southeast’s overall storage use by limiting the number of recordings kept in the cloud by doing the following:

  • Lleave recordings in the cloud for up to two weeks for students to review; then download it to a local computer and delete it from the cloud, or
  • Upload the recordings to Office 365 Stream or Canvas Studio for long-term storage if students wish to continue accessing them.

To learn how to download a cloud recording and then upload it to Canvas Studio, visit https://web.microsoftstream.com/video/4c65a482-56c2-47f6-8e3b-165e4d733426.

NOTE: When planning to record video using Zoom outside a classroom, users should record to a local computer if possible. Then, upload that video to Canvas Studio or Office 365 Stream. This will allow Southeast to prioritize the use of cloud storage for classroom use when there is little time to retrieve and post videos.

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